Privacy Policy

PRIVACY POLICY

Gaia Light Force Members Website

This Privacy Policy applies to all access to and use of the Gaia Light Force members-only website and any associated platforms, content, or services.

This Policy is made in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) and explains how personal information is collected, held, used, protected, and disclosed.

By accessing, entering, browsing, registering for, or using this website in any manner whatsoever, members acknowledge that they have read, understood, and agreed to be bound by this Privacy Policy, together with the Terms and Conditions, as published and amended from time to time.

Access to this website is voluntary and undertaken at the member’s own risk.

1. Binding Agreement by Access and Use

No separate consent, signature, or affirmative action is required for this Privacy Policy to take effect. 

Agreement is conclusively presumed by continued access to or use of the website.

Members who do not agree with this Privacy Policy must immediately cease access to and use of the website.

2. Collection of Personal Information
(APP 3 & APP 5)

Gaia Light Force collects only personal information that is reasonably necessary for the lawful operation, administration, and security of the members-only website.

Personal information collected may include a member’s name, email address, login credentials, and any information voluntarily provided through forms, correspondence, or member interactions.

Personal information is collected directly from members wherever reasonably practicable. 

Members are informed of the purpose of collection at the time of collection or as soon as practicable thereafter.

Gaia Light Force does not require the provision of sensitive information. Any such information is provided voluntarily and at the sole discretion and risk of the member.

3. Use of Personal Information
(APP 6)

Personal information is used strictly for internal purposes, including:

managing secure member authentication and access

delivering members-only content and resources
issuing updates, notices, and platform communications

maintaining website functionality, performance, and security

administering membership status

Personal information is not used for advertising, behavioural profiling, third-party marketing, data brokerage, or automated decision-making.

4. Disclosure of Personal Information
(APP 6 & APP 8)

Gaia Light Force does not sell, rent, license, trade, or disclose personal information to third parties for marketing or commercial exploitation.

Personal information may be incidentally processed or stored by third-party infrastructure providers, including hosting and security services, solely for the purpose of operating the website. Such providers are not authorised to use personal information for independent purposes.

Disclosure will occur only where required or authorised by law or where reasonably necessary to protect the security or integrity of the platform.

5. Email Communications
(APP 7)

Member email addresses are used exclusively for internal communications relating to Gaia Light Force, including member updates, new resources, operational notices, and security-related messages.

Members may unsubscribe from non-essential communications at any time, acknowledging that critical operational or security communications may still be issued where reasonably necessary.

6. Cookies and Website Analytics
(APP 1 & APP 5)

The website uses cookies solely for internal operational purposes, including secure session management, functionality, security protection, and anonymous internal statistical analysis.

Cookies are not used for third-party advertising, behavioural tracking, cross-site tracking, or external analytics services. All cookie-derived data remains internal to Gaia Light Force.

7. Data Security and Encryption
(APP 11)

Gaia Light Force takes reasonable and appropriate technical and organisational measures to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.

The website is hosted on GoDaddy infrastructure and operates under the highest level of security available within that platform, including SSL/TLS encryption, firewall protection, continuous monitoring, and malware detection.

Members acknowledge that no internet-based system can be guaranteed to be completely secure. 

Gaia Light Force makes no warranty or representation of absolute security and is not liable for loss arising from unforeseen breaches or events beyond reasonable control.

8. Data Retention and Destruction
(APP 11)

Personal information is retained only for as long as reasonably necessary for operational, security, or legal purposes.

When no longer required, reasonable steps are taken to delete, destroy, or de-identify personal information, subject to technical and legal limitations.

9. Access and Correction
(APP 12 & APP 13)

Members may request access to or correction of personal information held about them. Gaia Light Force may require reasonable identity verification and may refuse access where permitted by law.

10. Data Breach Management
(Notifiable Data Breaches Scheme)

In the event of a suspected or confirmed data breach, Gaia Light Force will assess the incident in accordance with the Notifiable Data Breaches scheme and comply with any notification obligations imposed by law.

11. No Advice and Member Responsibility

Nothing in this Privacy Policy constitutes legal, professional, or personal advice. Gaia Light Force does not direct or control the intentions or actions of members.

Members are encouraged to seek independent legal advice where necessary.

12. Policy Updates and Acceptance
(APP 1)

This Privacy Policy may be amended at any time by publication on the website.

Continued access to or use of the website constitutes acceptance of the current version.

13. Contact and Complaints
(APP 1)

Privacy-related enquiries or complaints may be directed to Gaia Light Force using the official contact details provided on the website.

Unresolved complaints may be referred to the Office of the Australian Information Commissioner (OAIC).
TERMS AND CONDITIONS